Event Registration
Event Registration is the process used to support Registered Student Organizations (RSOs) hosting safe and successful events. Through this process, RSOs are connected with appropriate campus partners and/or local agencies to ensure they have covered all aspects of what is needed in relation to the event.
Completion of the Event Registration Submission does not mean that the event is permitted to take place. Rather, it puts the University on notice that a RSO desires to hold an event and allows staff in the Student Union to assist in connecting the group to departments whose input is required or who might need additional information prior to approval.
EVENTS AND EXTRACURRICULAR ACTIVITIES
Updated: 7/29/21
University departments and registered student organizations (RSOs) may arrange events, gatherings, and extracurricular activities. Arrangements should take into consideration the comfort-level of all attendees based upon their vaccination status. Please see the recommendations and guidelines below to assist you with your event planning.
- Effective immediately, the university will require face coverings in indoor public spaces on campus, regardless of vaccination status. This includes public office spaces, classrooms, conference rooms and other academic spaces like laboratories and libraries. Additionally, masks will be required while traversing public spaces in residence halls, dining facilities, the Student Union, Campus Recreation, and retail spaces. Masks will be required for extracurricular activities held in indoor on-campus spaces. Face coverings are not required when outdoors.
- Masks/face coverings are strongly encouraged for off campus, indoor events.
- Event organizers should encourage respect for those who choose to wear a mask. The university has produced signage that can serve as a resource, if needed.
- Event organizers should also take into account the structure of the event and the size of the venue in order to provide an opportunity for attendees (vaccinated and unvaccinated) to practice physical distancing to the extent possible.
- RSOs must submit their in-person events through The ForUM and must comply with the University of Mississippi’s event registration policy. RSOs must attend Fall 2021 RSO Orientation in order to register all events as well as to apply for Student Activity Fee funding from the Associated Student Body. RSOs may sign up for RSO Orientation here.
- University departments and academic units are encouraged to continue utilizing the ForUM (without any approvals) for student facing events.
Recommendations and Guidelines for Events and Extracurricular Activities
- Individuals who are unvaccinated should wear a mask and maintain social distance when indoors or outdoors.
- Physical distancing highly recommended for indoor events and extracurricular activities (Capacity of space should allow for 6 feet distancing or 3 feet distancing for classroom-style seated events)
- Food services recommended to be grab and go or served (not buffet style)
- List of attendees recommended to assist with potential contact tracing
- Transportation: Masks required per CDC guidance(vaccinated and unvaccinated individuals)
Vaccination against COVID-19 is the best mitigation strategy and highly encouraged for all members of the University community.
The university continues to follow guidelines for colleges and universities for COVID-19 isolation, quarantine and outbreak from the Mississippi State Department of Health (MSDH). In alignment with guidance from MSDH, fully vaccinated people who have been exposed to COVID-19 but remain asymptomatic are not required to quarantine after COVID-19 exposure.
Guiding Principles For Activities Based On CDC Guidance
- The more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and COVID-19 spreading.
- The higher the level of community transmission in the area that the gathering is being held, the higher the risk of COVID-19 spreading during a gathering.
- Community mitigation strategies should be layered upon one another and used at the same time—with several layers of safeguards to reduce the spread of disease and lower the risk of another spike in cases and deaths. No one strategy is sufficient.
- Mitigation strategies can be scaled up or down, depending on the evolving local situation, and what is feasible, practical, and legal in a jurisdiction. Any signs of a cluster of new cases or a reemergence of broader community transmission should result in a re-evaluation of community mitigation strategies and a decision on whether and how mitigation might need to change.
How can I find out what events are occurring on campus?
- Explore events and organizations at The ForUM.
- Read The Powder Blue, the weekly student newsletter that provides helpful information, connection and campus happenings for all students.
- Follow the social feeds of Ole Miss Student Services and the Associated Student Body.
- Check out the university’s events calendar.
Questions?
- Registered Student Organizations (RSOs) can contact Will Takewell, Associate Director for the Ole Miss Student Union at wct@olemiss.edu or 662-915-1044 with questions.
- Academic and administrative units can contact Emily Ferris with the Events and Activities Task Force.
Helpful event planning resources for registered student organizations (RSOs):
Waivers/Request Forms:
Other Helpful Information:
Campus Spaces Available for Student Organization Reservation
| Managing Division/Department | Space Name | Person Who Manages | Reservation Requests Available for: | Request Form/Website |
|---|---|---|---|---|
| Campus Recreation | OSC Intramural Fields 1-4 (25/field max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Basketball Court 1 (15 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Studio 305 (14 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Pool | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Tennis Court (4/court max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | OSC Pavilion (25 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | OSC Sand Volleyball courts (8/court max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Oxford-UM Depot | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Main Event Center (MEC) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center (A) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center (B) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Auditoriums (C) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Atrium | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center TEAL Training Room | Nadine Ramsey cnramsey@olemiss.edu | UM Departments | Click for more information or to reserve |
| Ford Center for the Performing Arts | Main Hall (cap- 188 single seats/ 25% family group) | Julia Aubrey Phone Number: 662-915-2787 Email: fordcent@olemiss.edu | External and UM Affiliated | Click for more information or to reserve |
| Ford Center for the Performing Arts | Studio Theatre (cap-20) | Julia Aubrey Phone Number: 662-915-2787 Email: fordcent@olemiss.edu | External and UM Affiliated | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | The Grove and Grove Stage | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Lamar Hall - UM Writing and Rhetoric | Lamar Hall Meeting Room Reservations Spring Semester 4:00P - 9:00P Mondays - Thursdays (no reservations on Fridays, weekends, or holidays.) Classrooms for RSOs or classrooms for Study Sessions overseen by UM Instructors, as long as there are no class conflicts. No club study sessions (e.g. fraternity/sorority study sessions). | To reserve a space, please e-mail Glenn Schove at gschove@olemiss.edu or complete Google Doc requesting space, preferably 2 weeks before the event. Per existing Covid guidelines for RSOs, all meetings must also be registered through The ForUM. | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Lyceum Circle | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | The Quad | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Ballroom | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Plaza | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Meeting Rooms | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Inn at Ole Miss | Gertrude C. Ford Ballrooms | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| Inn at Ole Miss | McMillan Boardroom | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| Inn at Ole Miss | McMillan Boardroom | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| UM Libraries | Room 201 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 212A (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 301 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 302 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | STUDIOone Editing Suite | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | STUDIOone Recording Studio | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve. |
| Athletics (Case By Case Basis) | The Pavillion | Neal Mead nmead@olemiss.edu | UM-Affiliated | Click for more information |