Event Registration
Event Registration is the process used to support Registered Student Organizations (RSOs) hosting safe and successful events. Through this process, RSOs are connected with appropriate campus partners and/or local agencies to ensure they have covered all aspects of what is needed in relation to the event.
Completion of the Event Registration Submission does not mean that the event is permitted to take place. Rather, it puts the University on notice that a RSO desires to hold an event and allows staff in the Student Union to assist in connecting the group to departments whose input is required or who might need additional information prior to approval.
Helpful event planning resources for registered student organizations (RSOs):
Guides:
- Updated 3-29-2021 RSO Requirements for Events (PDF version)
- RSO COVID-19 Checklist for Events – UPDATED 2/19/2021
- RSO Event Planning Strategies Guide – UPDATED 2/23/2021
- RSO Event Registration Deadlines
- Sport Club Operations Guide
- Intramural Sports COVID Participant Guide
Trainings:
Waivers/Request Forms:
- RSO Covid-19 Testing Document for Off-Campus Events
- Ole Miss Catering External Catering Request
- Registered Student Organization Travel Waiver
Other Helpful Information:
Available spaces for Spring 2021 Semester – COVID-19 Compliant
| Managing Division/Department | Space Name | Person Who Manages | Reservation Requests Available for: | Request Form/Website |
|---|---|---|---|---|
| Campus Recreation | OSC Intramural Fields 1-4 (25/field max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Basketball Court 1 (15 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Studio 305 (14 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Pool | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | Turner Center Tennis Court (4/court max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | OSC Pavilion (25 max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Campus Recreation | OSC Sand Volleyball courts (8/court max capacity) | Jason Shirkey Phone Number: 662-915-5591 Email: campusrec@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Oxford-UM Depot | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Main Event Center (MEC) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center (A) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center (B) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Auditoriums (C) | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center Atrium | Drew Windham Phone: 662-915-7015 Email: bookoutreach@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Division of Outreach | Jackson Avenue Center TEAL Training Room | Nadine Ramsey cnramsey@olemiss.edu | UM Departments | Click for more information or to reserve |
| Ford Center for the Performing Arts | Main Hall (cap- 188 single seats/ 25% family group) | Julia Aubrey Phone Number: 662-915-2787 Email: fordcent@olemiss.edu | External and UM Affiliated | Click for more information or to reserve |
| Ford Center for the Performing Arts | Studio Theatre (cap-20) | Julia Aubrey Phone Number: 662-915-2787 Email: fordcent@olemiss.edu | External and UM Affiliated | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | The Grove and Grove Stage | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Lamar Hall - UM Writing and Rhetoric | Lamar Hall Meeting Room Reservations Spring Semester 4:00P - 9:00P Mondays - Thursdays (no reservations on Fridays, weekends, or holidays.) Classrooms for RSOs or classrooms for Study Sessions overseen by UM Instructors, as long as there are no class conflicts. No club study sessions (e.g. fraternity/sorority study sessions). | To reserve a space, please e-mail Glenn Schove at gschove@olemiss.edu or complete Google Doc requesting space, preferably 2 weeks before the event. Per existing Covid guidelines for RSOs, all meetings must also be registered through The ForUM. | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Lyceum Circle | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | The Quad | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Ballroom | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Plaza | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Gertrude C. Ford Ole Miss Student Union | Student Union Meeting Rooms | Carole Webb Phone: 662-915-7459 Email: unionreservations@olemiss.edu | RSOs & UM Departments | Click for more information or to reserve |
| Inn at Ole Miss | Gertrude C. Ford Ballrooms | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| Inn at Ole Miss | McMillan Boardroom | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| Inn at Ole Miss | McMillan Boardroom | Melissa Moffett mmoffett@alumni.olemiss.edu | External and UM-Affiliated | Click for more information |
| UM Libraries | Room 201 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 212A (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 301 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | Room 302 (Study Room) | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | STUDIOone Editing Suite | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve |
| UM Libraries | STUDIOone Recording Studio | Melissa Dennis mdennis@olemiss.edu | UM Credentials Required (Students, Staff and Faculty) | Click for more information or to reserve. |
| Athletics (Case By Case Basis) | The Pavillion | Neal Mead nmead@olemiss.edu | UM-Affiliated | Click for more information |